To consult the updated questions and answers regarding the new Coronavirus COVID-19, the symptoms, methods of transmission, prevention and treatment as well as travel and return trips to Italy, we recommend visiting the website of the Ministry of Health by CLICKING HERE.
The following are the answers to the most frequently asked questions relating to company activities and employment relationships.
Official information can be consulted on the website of the Ministry of Health and on the website of the Ministry for Foreign Affairs:
Ministry of Health: http://www.salute.gov.it/nuovocoronavirus
Ministry of Foreign Affairs: http://www.viaggiaresicuri.it/
As indicated in article 1 paragraph 7 letter d), companies must adopt an anti-infection security protocol; on 14th March, a shared protocol was issued between the social partners and the competent Ministries to regulate measures to fight and contain the spread of Covid-19 in the workplace; subsequently, an explanatory note was prepared and a draft of an operating protocol made available to the Associated Companies.
The use of the mask (FFP2 or FFP3) is recommended, both by the World Health Organisation and by the Ministry of Health, only if you suspect to have contracted the new Coronavirus and are in the presence of the classic symptoms of flu syndromes or of a cold, or if you have to come into contact with a person with a suspected Coronavirus infection (precautionary principle).
At the moment there are no quick-use kits available on the market for detecting the virus; body temperature detection can be carried out using remote detectors.
Article 1 paragraph 2 letter i of the Legislative Decree (D.L.) 23/02/2020 n. 6 requires, for subjects, who entered Italy after 24/02 from areas identified by the WHO with epidemiological risk, to communicate this circumstance to the regional competent Department of Public Health, which will evaluate the possible adoption by the individual of the measure of fiduciary home stay with active surveillance; the guidelines of the Emilia-Romagna Region extend this obligation to individuals, who entered Emilia-Romagna after 24/02 and until 9/03 from areas previously defined as the "red zone". The Employer must not allow the worker access to the Company until the end of the active surveillance period with home stay (14 days).
Normally respiratory diseases are not transmitted with food, which in any case must be handled respecting good hygiene practices and avoiding contact between raw and cooked food. (Source Ministry of Health)
The WHO has said that people, who receive parcels from the areas affected are not at risk of contracting the new Coronavirus, because the virus is unable to survive on surfaces for long.
On the basis of the indications provided by the Regional Health Service, "close contacts" are defined as people, who have one or more of the following characteristics:
First of all, please bear in mind that the worker is required to communicate his/her name, address and telephone number to the regional toll-free number 800033033, or to the number of the Public Health Department of the Local Health Authorities (AUSL) of reference, indicating his/her "close contact" status.
The staff of the Public Health Department of the Local Health Authorities (AUSL) of reference will take care of the notification by adopting all the appropriate health measures that normally envisage the person to follow a measure of quarantine (home stay) with active surveillance for 14 days.
If the Employer becomes aware of the condition of close contact status by one of his/her employees as well as the individual's failure to communicate said condition to the competent authorities, he/she must warn the person: to avoid contact with other people/workers, to leave the workplace to implement the home stay and to inform his/her General Practitioner or Public Health Department of the Local Health Authorities (AUSL) of reference of the said condition.
The other workers, who have worked in the vicinity of cases of "close contact", are not to be subjected to special surveillance measures; however, the occurrence of the symptoms associated with the development of COVID-19 should be kept under control.
Only in the event that the worker, who has been dismissed and placed in isolation, is positive for the test for COVID-19 infection is it necessary that the company management collect the names of the workers, who have worked near him/her, to make them available to the health authorities in case of necessity since in all those cases further “direct contacts” could be configured.
In the event of news of a positive test, the company of the worker, who carried out the swab, will be contacted by the Public Health Department for the analysis of the epidemiological situation and for the evaluation of active surveillance.
On the basis of the indications provided by the Regional Health Service, a person with acute respiratory infection is defined as a "suspected case", i.e an individual characterised by the sudden onset of at least one of the following symptoms: fever, cough, difficulty in breathing, whether it has required hospitalisation or not, and who, in the 14 days prior to the onset of the symptoms, has met at least one of the following conditions:
The mere presence of flu-like symptoms in a worker (coughing, sneezing, fever, etc.) is not enough to qualify him/her as a "suspected case", but the Employer should ask him/her to leave the workplace and to contact his/her General Practitioner for the patient's medical history.
In Italy there are no restrictions on the movement of people for work reasons with the only exception of the capital and hamlet of Ganzanigo of the Municipality of Medicina; it is sufficient to carry the new self-certification form to move for work reasons. We suggest, however, to have at hand a declaration made by the company that specifies the reasons of movement.
No, they are two different things; with sanitisation we use specific products (reported by the Ministry of Health) that are effective for the purpose of eradicating the virus (e.g.: hydro-alcoholic products better if in the order of 70%, or chlorine-based), as well as specific technologies that have as purpose that of intervening directly on the elimination of the virus in the workplace. To date, the sanitisation process cannot be certified. Intensive sanitation activities must be envisaged, in the face of this emergency.
When accessing the company premises, it is advisable, although not mandatory, to measure the temperature, without recording the data pursuant to the Prime Minister's Decree (DPCM) of 11th March 2020; in the event that it becomes necessary to register these data, it is necessary to provide a policy for the processing of sensitive data. (online format Confindustria Emilia website).
No; firstly, the Local Health Authorities (AUSL) will have to reconstruct the close and direct contacts that the subject, who resulted to be positive for Coronavirus, has had and put him/her in preventive quarantine.
No, if during the whole working day it is always possible to respect the distance required by law, there is no obligation to wear a mask.
For further information and support, you can contact the Confindustria Emilia Environment and Safety Area of Confindustria Emilia, at the previous link you will find the direct references of all the collaborators of the Area.
At this stage, based on the measures, protocols and recommendations, it will be necessary to:
- Prohibit and cancel travel for company staff to and from quarantine areas.
- Limit travel to and from areas adjacent to the quarantine area.
- Prepare and activate effective Travel Risk Policies, i.e. specific procedures for the management/approval of travel to areas potentially at risk.
Once identified the organisational methods that allow the recognition of smart working to as many employees as possible, provided that this method is compatible with the characteristics of the service, work at home can be activated in a simplified manner, which does not necessarily have to pass from the signing of the individual agreements normally envisaged in this context, and for the duration of the state of emergency referred to in the resolution of the Council of Ministers dated 31st January 2020 ( six months from the date of the provision). To resort to work at home more quickly, given the emergency of the Covid-19 virus, in the mandatory electronic information procedure that can be consulted through the website cliclavoro.gov.it, the agreement is replaced by a self-certification that smart working refers to a person belonging to one of the areas at risk. Enter the smart working start date in the "agreement signing date" field. The worker must be provided with the prescribed health and safety information, which is described on the diagramme available on the website of the National Institute for the Prevention of Accidents at Work (INAIL). Pursuant to art. 39 of the Legislative Decree (DL) 18/2020, until 30th April 2020, disabled employees in the conditions referred to in article 3, paragraph 3, of the law of 5th February 1992, n.104, or who have a person with a disability in their family in the conditions referred to in article 3, paragraph 3, of the law of 5th February 1992, n. 104, have the right to carry out work at home, provided that this method is compatible with the characteristics of the service.
Holidays, bank hours or other collective bargaining tools.
Social safety nets available:
The decree-law n. 18/2020, c.d .: "CURA ITALIA" has configured an extension of the special measures regarding social safety nets for the whole national territory, favouring a wide possibility of alternatives, such as the possibility to resort to the temporary redundancy fund, to the ordinary check for those registered with the Extraordinary Supplementary Fund (FIS) or to bilateral solidarity funds, or, in other words, to the temporary redundancy fund in derogation for all workers, motivating the reduction or suspension of the activity with the reason "COVID 19 emergency".
Ordinary redundancy fund
Companies classified for social security purposes in the industry sector
- can apply to the Italian National Social Security Organisation (INPS) for periods starting from 23rd February 2020, with the reason "COVID - 19 emergency" by the end of the fourth month following the one in which the period of suspension or reduction of work began and for a maximum period of 9 weeks and in any case by August 2020;
- are exempt from compliance with art. 14 of Legislative Decree (D.Lgs.) n.148/2015, as well as compliance with the terms of the procedure provided for in Article 15 for admission to treatment, without prejudice to the information, consultation and joint examination that must also be carried out electronically within the three days following that of the prior communication.
The periods granted will be considered neutral, therefore, they will not be counted within the time limits of maximum use of the social safety nets provided for by the aforementioned Legislative Decree (D.Lgs.) , nor will the rules regarding the additional contribution apply and workers will not be subject to the requirement to have conducted 90 days of actual work.
The workers concerned must be employed by the employers applying for the benefit by 23rd February 2020.
Ordinary check from the Extraordinary Supplementary Fund (FIS)
Companies belonging to sectors not covered by the wage supplement legislation registered in the Extraordinary Supplementary Fund - FIS - INPS
- can submit in 2020 an ordinary check application, for periods starting from 23rd February 2020, with the reason, "COVID - 19 emergency" by the end of the fourth month following the one in which the suspension or reduction period of the working activity began and for a maximum period of 9 weeks and in any case within the month of August 2020;
are exempt from compliance with art. 14 of the Legislative Decree (D.Lgs.) no. 148/2015, as well as compliance with the deadlines for submitting applications pursuant to article 30 par. 2, of the Legislative Decree (D.Lgs.) n.148/2015 for admission to the treatment, without prejudice to the information, consultation and joint examination that must also be carried out electronically within the three days following that of the prior communication.
The periods granted will be considered neutral, therefore, they will not be counted within the time limits of maximum use of the social safety nets provided for by the aforementioned legislative decree (d.lgs.) nor will the rules regarding the additional contribution apply.
Limited to the year 2020, the company ceiling does not apply to the ordinary check, pursuant to art. 29, par. 4, according to the period, of the legislative decree n. 148/2015.
Workers will not be subject to the requirement to have conducted 90 days of actual work.
The workers concerned must be employed by the employers applying for the benefit by 23rd February 2020.
Companies belonging to sectors not covered by the wage supplement legislation registered in the Extraordinary Supplementary Fund - FIS - INPS, which employ on average more than 5 employees:
- may submit an application for the grant of the ordinary check to employees limited to the periods indicated above and to the year 2020 with the method of direct payment of the service by the Italian National Social Security Organisation (INPS).
Extraordinary redundancy fund
It remains possible, for companies in the Extraordinary Redundancy Fund (CIGS) regime, to activate the CIGS for the reasons as per Ministerial Decree (DM) n. 94033/2016 (e.g. business crisis) after carrying out union procedures.
Transitionally, as regards the performance of the joint examination and the presentation of the related requests for access to treatments of extraordinary wage integration, Articles 24 and 25 of the Legislative Decree of 14th September 2015, n. 148, will not be applied, limited to the procedural terms.
Ordinary and extraordinary redundancy fund
Companies that as of 23rd February, 2020 have a treatment of extraordinary wage integration under way, may submit an application for the grant of the treatment of ordinary wage integration (pursuant to art.19), for a period not exceeding 9 weeks. The granting of the treatment of ordinary wage integration suspends and replaces the treatment of extraordinary wage integration already in progress and can also concern the same workers, who benefit from the extraordinary wage subsidies to fully cover the working hours.
The granting of the treatment of ordinary wage integration is subject to the suspension of the effects of the granting of the previously authorised extraordinary redundancy fund; the related ordinary wage supplementation period that is granted, pursuant to art. 19, is not counted for the purposes of the limits set out in Article 4, paragraphs 1 and 2, and in Article 12 of the Legislative Decree (D.Lgs.) no. 148/2015, nor will the rule regarding the additional contribution be applied for the period of Ordinary Redundancy Fund (CIGO) granted.
Extraordinary Supplementary Fund (FIS) solidarity check in progress and ordinary FIS check
Employers enrolled in the Extraordinary Supplementary Fund (FIS), who have a solidarity check in progress on 23rd February 2020, can submit an application for the ordinary check in accordance with the aforementioned article 19, for a period not exceeding 9 weeks. The granting of ordinary treatment suspends and replaces the solidarity check already in progress and may also concern the same workers, who benefit from the solidarity check to fully cover the working hours.
The periods in which there is the coexistence of the two treatments are not counted for the purposes of the duration limits provided for in article 4, paragraphs 1 and 2, and article 29, paragraph 3, of the Legislative Decree (D.Lgs.) n.148/2015, nor will the norm regarding the additional contribution be applied for the period of ordinary check granted.
Alternative bilateral solidarity funds (e.g. craft sectors, administered).
The ordinary check by the Funds will be guaranteed in the same way as in art. 19 of the Legislative Decree (D.L.) n. 18/2020.
Redundancy fund in derogation
The Companies (up to 5 employees without a union agreement and with more than 5 employees with a union agreement, which can also be concluded electronically), for which the protections provided for by the current provisions on the suspension or reduction of hours do not apply in conditions of constant employment, may obtain a treatment of wage integration in derogation following the method of direct payment of the benefit by the Italian National Social Security Organisation (INPS). This concession may be obtained by the Regions and autonomous Provinces, following the suspension of work due to the epidemiological emergency caused by COVID-19, for a period not exceeding 9 weeks and starting from 23rd February 2020 and limited to employees already in force on the same date. Workers are recognised the non-cash contribution and the requirement of 90 days of actual work will not be applied to the same, nor will the additional contribution be applied for the period of the redundancy fund in derogation (CIGd) granted.
Other than recognising workers with forms of flexible hours or temporary changes in the working time arrangement, limited to the period of duration of the emergency, the Legislative Decree no. 18/2020 has also introduced the so-called leave and abstention from work measures due to the shutting-down of educational services:
Compensated extraordinary leave
This consists of a leave for a total of 15 days in the presence of children aged up to 12 years old (without age limits in the case of children with disabilities) for which an allowance equals to 50% of the remuneration is recognised. The condition for the obtainment of said compensation is that the other parent, belonging to the same family group, is not a beneficiary of income support tools, in the event of suspension or cessation of work, or that the other parent is a non-worker.
Permits law 104/92
During this period, the 3 monthly days of paid leave have been extended. More specifically, it has been envisaged that the number of days of paid leave covered by a non-cash contribution pursuant to article 33, paragraph 3, of the law of 5th February 1992, n. 104, is increased by a further twelve total days to be used in March and April 2020.
In terms of economic remuneration, on the one hand, the period spent in quarantine with active surveillance or in fiduciary home permanence with active surveillance, as a result of Covid-2019, is considered comparable to the treatment applied for illness and, on the other hand, the non-computability for the purposes of the period in question, is also envisaged.
In derogation of the current provisions, the charges borne by the employer, which apply to the social security institution, are charged to the State within the maximum spending limit of 130 million euros for the year 2020. Upon reaching prospectively the aforementioned spending limit, the same social security bodies will not consider further applications.
For the aforementioned periods, the general practitioner draws up the illness certificate with the details of the provision that gave rise to the quarantine.
For the disease ascertained by COVID-19, the certificate is drawn up by way of the usual electronic methods.
Certificates of illness sent before the entry into force of the decree in question are considered valid.
In ascertained cases of coronavirus infection (SARS-CoV-2) at work, the doctor draws up the usual accident certificate and sends it electronically to the National Institute for the Prevention of Accidents at Work (INAIL). INAIL services in ascertained cases are also provided for the period of quarantine or fiduciary home stay of the ill person with the consequent abstention from work. The aforementioned accident events weigh on the insurance management and are not counted for the purpose of determining the fluctuation of the average rate for the accident trend referred to in articles 19 and those following of the Interministerial Decree of 27th February 2019.
For further information and support, you can contact the Confindustria Emilia Human Capital - Industrial Relations and Work division of Confindustria Emilia, at the previous link you will find the direct references of all the collaborators of the Area.
According to the decree, the suspension of mortgages and leasing agreements is foreseen for micro and small and medium enterprises until 30th September; the companies must submit a self-certification with the reasons why the moratorium is requested, e.g. drop in turnover, drop in orders, lack of liquidity; the company must be classified as performing until the moment the application is submitted.
For further information and support, please directly contact Stefano Guidotti, email@example.com
Following the measures launched by the Government with the so-called "Italian Care Decree (Decreto Cura Italia)", the Italian Revenue Agency has provided the first clarifications regarding the suspension of tax and social security contributions following the epidemiological emergency from COVID-19. More specifically, the mini-extension to 20th March 2020 is confirmed, as envisaged by article 60 of the Legislative Decree (D.L.) n.18/2020, which is applicable to all payments due on 16th March 2020 and connected for any reason by the generality of taxpayers to the public administrations. Furthermore, the document of reference also provides clarification on the suspension of tax and social security contributions for the economic activities operating in the sectors most affected by Coronavirus, indicating, by way of example, the ATECO codes relating to the economic activities identified by article 8, paragraph 1, of the Legislative Decree (D.L.) n. 9/2020 and by article 61, paragraph 2, letters from a) to q), of the Legislative Decree (D.L.) n. 18/2020.
For full details and comments on the resolution, please refer to the circular of the Tax Area and Corporate Law at the following link https://www.confindustriaemilia.it/flex/cm/pages/ServeBLOB.php/L/IT/IDPagina/91880
Art. 64 of the Interministerial Decree (DI) no.18 of 17th March 2020, for the purpose of limiting the contagion by the COVID-19 virus, foresees the introduction of a tax credit in favour of all subjects engaged in business, art or profession, to the extent of 50% of the costs incurred for the sanitising of environments and work tools. This credit is granted to the maximum extent of 20,000 euros for each beneficiary and relates to the expenses incurred and documented during the 2020 tax period. The maximum expenditure limit foreseen for the measure is € 50 million for the year 2020. The implementing provisions are delegated to a decree of the Minister of Economic Development, in agreement with the Minister of Economy and Finance, to be issued within 30 days from the date of entry in force of the decree-law in question. Art. 64 of the Interministerial Decree (DI) no.18 of 17th March 2020, for the purpose of limiting the contagion by the COVID-19 virus, foresees the introduction of a tax credit in favour of all subjects engaged in business, art or profession, to the extent of 50% of the costs incurred for the sanitising of environments and work tools. This credit is granted to the maximum extent of 20,000 euros for each beneficiary and relates to the expenses incurred and documented during the 2020 tax period. The maximum expenditure limit foreseen for the measure is € 50 million for the year 2020. The implementing provisions are delegated to a decree of the Minister of Economic Development, in agreement with the Minister of Economy and Finance, to be issued within 30 days from the date of entry in force of the decree-law in question.
Art. 63 of the Interministerial Decree (ID) no.18 of 17th March 2020, foresees a monetary bonus of 100 euros in favour of employees, public and private, who received in the previous year an employee income of no more than 40,000 euros and who, during the month of March 2020, have conducted their activity at the workplace.
The award does not contribute to the formation of the total income subject to the personal income tax (IRPEF) and is calculated on the working days carried out in one's workplace; it follows that, for the purposes of the benefit, the days on which the work was performed in "agile work" or "smart working" mode must not be counted, for example.
The employer is obliged to automatically recognise the bonus to the employee starting from the salary for the month of April, and in any case within the terms provided for the adjustment operations.
The rule specifies that the sum advanced by the tax substitutes will be recovered through the institution of horizontal compensation, as per art. 17 of the Legislative Decree (DLGS) n. 241 of 1997.
Even in the absence of an express regulatory indication, in consideration of the nature of the bonus, it is believed that the same provisions, as for the so-called "80 euro bonus", can also be made applicable to the mechanism for the recovery of the advance by the employer; it should, therefore, follow that these credits are also not subject to the limits of the compensation envisaged for the tax credits referred to both in article 1, paragraph 53 of the law no. 244 of 24th December 2007 and in article 34 of the law no. 388 of 23rd December 2000.
As clarified by the Revenue Agency, in the resolution no. 110/E of 31st December 2019, the recovery in compensation of the credits accrued by the tax substitutes is also not subject to the obligation of prior presentation of the declaration from which the credit emerges, introduced by article 3, paragraph 1 of the Legislative Decree (DL) no. 124 of 26th October 2019 (the so-called Fiscal Decree related to the 2020 budget manoeuvre).
For further information and support, you can contact the Tax Area and Corporate Law of Confindustria Emilia, at the previous link you will find the direct references of all the collaborators of the Area.
There are no restrictions on trade in products to and from China.
It is advisable to check on the website viaggiaresicuri.it if any entry restrictions are active in the country in which the fair takes place and contact the fairgrounds to gain information on whether there are specific conditions of participation.
There are no export restrictions except for certain products, whose sale outside national borders is prohibited in the absence of specific authorisation. These products are protective masks, invasive and non-invasive lung ventilation devices, protective gloves and clothing, goggles, visors and protective screens.
There are currently no freight blocks. However, some countries are adopting measures restricting air traffic and the entry or transit of vehicles and their drivers: these measures are slowing down the movement of goods.
Yes. The procedure to be followed for customs clearance on the import of masks must take into account the provisions of the Circular of the Ministry of Health 8506 of 12th March 2020. However, it should be noted that pursuant to art. 6 of the Decree no. 18 of 17th March 2020, until the end of the state of emergency, the Head of the Civil Protection Department may order the requisition from any public or private entity, of medical and medical-surgical devices, as well as movable goods of any kind, needed to deal with the aforementioned health emergency. There is an exemption from customs duties if medical devices are purchased to be donated.
- Ministerial measures: The Italian Trade Promotion Agency for Italian Businesses Abroad (ICE Agenzia) offers companies up to 100 employees some free services and allows free participation in one of the promotional programme fairs. If fairs of your interest are not included on the list, please let us know.- Measures by the CDP Group (Deposits and Loans Fund): In its foreign credit insurance business, SACE (Italian Export Credit Agency) has increased the ceiling and does not charge the preliminary costs for the evaluation of foreign counter parties, SIMEST (the joint stock company) will also add a non-repayable part to its subsidised loans. We will disclose more details as soon as they are available. SIMEST also grants an export contribution for deliveries abroad with payment extensions of more than 24 months, which allows to lower the cost of payment extensions. More information is available at this link.
- Regional measures: the Emilia-Romagna Region has greatly streamlined the procedures for accessing the contributions already granted in 2019 on trade fair-type initiatives to be carried out in 2020.
In collaboration with Confindustria and MAECI we are mapping all the problems that are emerging. In order to promptly activate ourselves, we ask you to report them via this form
We are mapping any damages, exclusively in the form of direct costs, deriving from businesses for not participating in already scheduled fairs. To allow us to make timely requests to the Government also in this sense, we ask you to fill in the appropriate form.
For further information and support, you can contact the Internationalization Area of Confindustria Emilia, at the previous link you will find the direct references of all the collaborators of the Area.