GREEN MANTIS PRIVACY POLICY – REGISTRATION FOR EVENTS

This Privacy Policy has been prepared pursuant to Article 13 of General Data Protection Regulation (EU) 2016/679 (“GDPR”), in full compliance with the rules on the protection of personal data, to help you understand how your personal data are processed in connection with your participation in conferences organised by Confindustria Emilia Area Centro (hereinafter also referred to as “Confindustria Emilia”).

PURPOSES OF PROCESSING
The processing of your personal data is necessary for the following purposes:
• organisational management of the conference and subsequent sending of documentation relating to the event in which you participate.
• the event will be recorded; 
The legal bases for the above purposes are, respectively, legitimate interest (management of participation in the event) and consent (processing image/audio/video data for the purpose of communicating recordings made during the initiatives described above to third parties).

METHODS OF PROCESSING
Your personal data will be processed:
• in paper form and electronically/digitally, including through completion of the online registration form;
• by persons duly instructed and appointed by the Data Controller to perform such tasks and made aware of the obligations imposed by law;
• using security measures designed to protect your confidentiality and prevent the risks of loss or destruction, unauthorised access, and processing that is unauthorised or inconsistent with the purposes described above.
Any refusal to allow such processing would make it impossible to complete your registration for the organised event.

CATEGORIES OF PERSONAL DATA
For the purposes indicated above, the following personal data may be processed, by way of example: personal identification data, contact details, company of employment, photographs or video recordings, and audio data.

RETENTION OF PERSONAL DATA
Your personal data will be stored in our databases for six months for the purposes of organisational management of the conference and the subsequent sending of documentation relating to the event in which you participate. Your personal data will be stored in our databases for 24 months for the purpose of communicating photographs/audio/video recordings to third parties.
We also inform you that, pursuant to Articles 5 and 89(1) of the Regulation, your personal data may be retained for periods longer than those specified in the preceding paragraph solely for statistical purposes, subject to the implementation of appropriate technical and organisational measures required by law to safeguard your rights and freedoms.

SCOPE OF DATA CIRCULATION AND DISCLOSURE
For the pursuit of the purposes described above, the personal data provided may be processed by Confindustria Emilia Area Centro personnel who have been assigned a specific role in data processing, have received appropriate instructions and have undertaken confidentiality obligations.
Your data may be processed by third-party companies in connection with the management and storage of members’ personal data (CRM management system relating to activities carried out for members). Such companies act as Data Processors. To request information concerning the Data Processors, you may send an email to the following address: privacy@confindustriaemilia.it.
Your personal data will not otherwise be disclosed to third parties or disseminated.

RIGHTS OF THE DATA SUBJECT
We inform you that, in relation to the processing activities described above, you may exercise the rights provided for under Articles 15 et seq. of the Regulation. In particular, you have the right to obtain:
• Access: you may request confirmation as to whether or not personal data concerning you are being processed, as well as further information concerning the matters described in this Privacy Policy;
• Rectification: you may request the rectification or completion of the data you have provided to us if they are inaccurate or incomplete;
• Erasure: you may request the erasure of your data where they are no longer necessary for our purposes, where you withdraw your consent or object to the processing, where the processing is unlawful, where there is a legal obligation to erase the data, or where the data relate to persons under sixteen years of age;
• Restriction: you may request that your data be processed solely for storage purposes, excluding other forms of processing, where you contest the accuracy of your data and for the period necessary to verify their accuracy; in the event of unlawful processing where you oppose erasure; where you need the data to establish, exercise or defend legal claims and the data retained by us may be useful to you; and, finally, where you have objected to the processing and verification is pending as to whether our legitimate grounds override yours;
• Objection: you may object at any time to the processing of your data, unless we have compelling legitimate grounds to continue the processing which override your interests, rights and freedoms, for example for the establishment, exercise or defence of legal claims;
• Data portability: you may request to receive your data, or have them transmitted to another data controller designated by you, in a structured, commonly used and machine-readable format;
• Withdrawal of consent: you may withdraw your consent without affecting the lawfulness of processing carried out prior to such withdrawal.
Data subjects may exercise their rights by contacting the DPO at the following email address: RPD@confindustriaemilia.it.
Finally, we inform you that, should you consider that your rights have been infringed by the Data Controller and/or a third party, you have the right to lodge a complaint with the Italian Data Protection Authority (Garante per la Protezione dei Dati Personali) and/or another supervisory authority competent under the Regulation.

DATA CONTROLLER AND DPO
The Data Controller for the processing of your personal data is Confindustria Emilia Area Centro, with registered office at Via S. Domenico No. 4, Bologna, Italy.
The contact details of Confindustria Emilia’s Data Protection Officer (DPO) are: RPD@confindustriaemilia.it.

I declare that I have read and understood the Privacy Policy.